Controller of Examinations

Controller of Examinations

ABOUT US

Controller of Examinations

STC has an exclusive examination section for conducting all the examinations under Autonomy. The section is functioning under the office of the Controller of Examinations. Dr. M. R. Natesan heads this section duly assisted by four administrative staff.

Mission and Vision

To develop and maintain cent percent foolproof and technology enabled theory and practical examination and assessment system and the publication of results at the earliest while upholding the sanctity of freedom granted under autonomy by strict adherence to the values of quality, justice, secrecy, confidentiality and efficiency expected thereof in the transactions of the office of Controller of Examinations.

Features of Autonomy

Sree Saraswathi Thyagaraja College was awarded Autonomous status by the University Grants Commission and Bharathiar University during the year 2008-09. The Autonomy came into force from the Academic year 2009-10. All the Under Graduate and Post Graduate students admitted during the Academic year 2009-2010 and thereafter come under autonomous system.

With the autonomous status Sree Saraswathi Thyagaraja College has got freedom to determine and prescribe its own syllabi and restructure and redesign the course to suit industrial needs; prescribe rules for admission in consonance with the reservation policy of the state government.

Evolve methods of assessment of student performance, conduct of examinations and declaration of results,

  • Use modern tools of education technology to achieve higher standards and greater creativity and
  • Promote healthy practices such as community service, extension activities, project and programmes for the benefit of the society at large and the neighbourhood.

Towards achieving these objectives Sree Saraswathi Thyagaraja College has constituted Boards of Studies for different disciplines. Syllabi and scheme of examinations have been framed newly which are being implemented from the Academic year (2009-2010). Office of the Controller of Examinations has been created with Controller of Examinations as the head. Examination Rules and Regulations have been formulated.

With a focus on establishing quality in education, STC is introducing to adopt and implement Outcome Based Education (OBE) – curriculum design with effect from the academic year 2018-2019. It is also planned to introduce Swayam on line courses at both UG and PG levels in order to comply with UGC regulations from the academic year 2018-2019 onwards.

COE

Dr. M. R. Natesan M.A. (Social Work), M.A. (Sociology), M.A. (Yoga), M.Phil., Ph.D.
Sree Saraswathi Thyagaraja College,
Pollachi – 642107

Dr. M. R. Natesan MA Social Work., M.A Sociology., MA Yoga., M.Phil Sociology., Diploma in Labour Laws., Ph.D Social Work., has been appointed as the new Controller of Examinations since 15th September 2014. A true academician, with a total service of 31 years in the field of education, he has been the HOD of Social Work, Controller of Examinations of Sri Ramakrishna Mission Vidyalaya College of Arts & Science for 7 years, NSS Programme officer for 10 years and as Deputy Controller of Examinations for 2 years at Ramakrishna Mission Vivekananda University, Coimbatore.

A man spiritually oriented with his unflinching honesty and integrity, he has taken up the mantle of responsibility as Controller of Examinations at STC.

STAFF MEMBERS

OFFICE STAFF

S.No Name of the Staff Department
1 Dr. M. R. Natesan Controller of Examinations
2 Mrs. R. Ambujam Sr. Administrative Assistant
3 Mrs. S. Jayalakshmi Administrative Assistant
4 Mrs. L. Paranjothi Administrative Assistant
5 Mrs. G. Sasikala Administrative Assistant
6 Mr. R. Balasubramaniam Office Assistant

RULES & REGULATIONS

Sree Saraswathi Thyagaraja College has attained Autonomous Status in the year 2008-09. It has started functioning under autonomy from the academic year 2009-2010. The examination rules and regulations to be followed under autonomy by the College are given below

Sree Saraswathi Thyagaraja College has attained Autonomous Status in the year 2008-09. It has started functioning under autonomy from the academic year 2009-2010. The examination rules and regulations to be followed under autonomy by the College are given below

Autonomous Examination System

Choice Based Credit System (CBCS)
As per the directions given by the Director of Collegiate Education, all the Arts and Science Colleges in Tamil Nadu will adopt the Choice Based Credit System (CBCS), from the Academic year 2008-2009. The salient feature of the newly introduced CBCS pattern is as follows: The student can choose the course from the available courses offered in that particular branch. The course structure adopted for UG and PG programmes as per TANSCHE has been outlined as below.

UG Programmes are conducted with a total of 140 credits

No. of Courses Credits per course Total Credits
Part I     Tamil 4 3 12
Part II    English (except B.Com, BCA, BBA and other job oriented programmes 4 3 12
Part III   Major & Allied including practical

Core

Allied

Project / Elective with Courses

13 – 15

4

3

4 – 5

5

5

60

20

15

Part IV  Non – Major Courses

Skill based Subject

Environmental Studies

Value Education

1+1=2

3+3=6

1

1

2

2

2

2

4

12

2

2

Part V  Extension Activities 1 1 1
Total Credits: 140

PG Programmes (except MCA) are conducted with a total of 90 credits

 

Core Courses 14-17 4-5 70
Elective Courses 4-5 4-5 20
Total 90

MCA Programme is conducted with a total of 140 credits. In case of lateral entry credits will be 90.

 

Outcome Based Education

“Outcome-Based Education” (OBE) is considered as a giant leap forward to improve quality education in India and help students to compete with their global counterparts. OBE is a student-centered instruction model that focuses on measuring student performance through outcomes. Outcomes include knowledge, skills and attitudes. Its focus remains on evaluation of outcomes of the program by stating the knowledge, skill and behavior a graduate is expected to attain upon completion of a program and after 3 – 5 years of graduation. In the OBE model, the required knowledge and skill sets for a particular degree is predetermined and the students are evaluated for all the required parameters (Outcomes) during the course of the program.

Swayam

“Swayam” is a programme initiated by Government of India and designed to achieve the three cardinal principles of Education Policy viz., access, equity and quality. The objective of this effort is to take the best teaching learning resources to all, including the most disadvantaged. Swayam seeks to bridge the digital divide for students, who have hitherto remained untouched by the digital revolution and have not been able to join the mainstream of the knowledge economy.

Evaluation System

Students are evaluated by the continuous Internal Assessment system and the Semester Examinations conducted by the college at the end of the semester under autonomy. Marks for internal assessment is computed based on the marks secured by the student, in Cycle Tests I and II, Model Examinations and Assignment / Seminar, following the norms stipulated by the Bharathiar University or the college. The total marks scored in Continuous Internal Assessment and semester examinations put together gives the marks scored by a student in that examination

Pattern of Examinations

The college follows semester pattern. Each academic year consists of two semesters and each semester ends with End Semester Examinations. A student should have a minimum of 75% attendance out of 90 working days to become eligible to sit for the examinations.

Criteria for passing and classification

In order to get through the examination, each student has to appear for Internal Assessment and End Semester Examinations. There is no minimum fixed for Internal Assessments (2 tests & 1 model) and for External the minimum fixed is 40% for UG programme and 50% for PG programme. However, for papers that are assessed internally, there is minimum passing percentage.

Normally, the ratio between internal and external marks is 25:75. There is no passing minimum for internal component. The following are the minimum percentage and marks for passing of each course at UG and PG levels for external and aggregate is as follows;

S.No Program Passing Minimum in percent
External (75) Aggregate (100)
1 UG Degree 40% (30) 40% (40)
2 PG Degree 50% (38) 50% (50)

However, the passing minimum may vary depending up on the maximum marks of each course.

 

Evaluation

Generally evaluation of student’s performance for theory part includes two components: I – Internal Assessment and II – External Examinations.

I – Internal Assessment Examinations

The following are the components of internal examinations for UG & PG degree for theory courses. The assessment is for 25% marks in each theory course.

Components of Internal Assessment and Marks

UG PG
Internal Assessment Tests 5

(Average of the two)

Internal Assessment Tests 5

(Average of the two)

Model examination 10 Model examinations 10
Assignment 5 Assignment 5
Attendance 5 Seminar 5
25   25

Award of marks for attendance is based on attendance record of each student in any particular semester and the mark is awarded as given under.

Attendance Mark

Attendance Range                                                                          Marks

96 % and above                                                                  –                 5 Marks

91 % & up to 95 %                                                              –                 4 Marks

86% & up to 90 %                                                               –                 3 Marks

81% & up to 85 %                                                               –                 2 Marks

From 75 % to 80%                                                              –                 1 Mark

Maximum Marks 5  :  E

 

The Internal Assessment marks for practical examinations are based on the following criteria. The assessment is for 40 % marks of each practical course.

a. Record For a maximum of 8 Marks
b. Average of Two Cycle tests – For a maximum of 10 Marks
c. Model Examinations – For a maximum of 10 Marks
d. Average Lab performance – For a maximum of 12 Marks
Total – For a maximum of 40 Marks

The Internal assessments marks for project evaluation is based on the following criteria. The assessment is for 40% marks of each project / internship course.

a. I Review – For a maximum of 10%
b. Pre-Final review – For a maximum of 15%
c. Final review – For a maximum of 15%
Total – For a maximum of 40%

End Semester Examinations

The End Semester Examinations for theory courses will be conducted for 75% marks, for all UG and PG degree programs. The external theory examinations will be conducted only after the completion of 90 working days in each semester.

Normally, the external practical examinations will be conducted before the commencement of theory examinations. Under exceptional conditions these examinations may be conducted after theory examinations are over. The external evaluation will be for 60 % marks of each practical course.

The external viva voce examinations Research / project works also will be conducted after the completion of theory examinations. The external assessment is for 60% marks of the project work / Internship.

Reappearance

The students having arrears shall appear in the subsequent semester (external) examinations compulsorily. The candidates may be allowed to write the examinations in the same syllabus for 3 years only. Thereafter, the candidates shall be permitted to write the examinations in the revised / current syllabus depending on regulations. There is no re-examination for internals.

Improvement

There is a provision for students to improve their marks/grades. Improvement can be done only in the immediate next semester. The best of the two marks i.e., the original and the improvement mark will be taken as the final mark.

Payment of Exam fees

The students shall pay the examination fees for every semester to enable them to write the semester examinations. A notification will be issued for this purpose in each semester. Those students who fail to pay examination fees within the stipulated time will be given a chance to pay a fine at the rate equivalent to the term fee fine. Those students who fail to pay examination fees will not be permitted to appear for semester examinations. However, the Chief Controller of Examinations may permit such candidates with extra fine, subject to the convenience of conducting the examinations. All students who are currently in rolls shall pay the examination fees compulsorily.

Attendance Eligibility Criteria

a) Eligibility to Appear for the Examination

Students will be allowed to appear for the End Semester Examinations at the end of a semester only if:

  1. He / She puts in at least 75% of attendance
  2. He / She shows satisfactory progress in studies, in all the tests and examinations conducted by the college / department marks in them.
  3. His / her conduct in the college during the semester had been satisfactory.

b) Shortage of Attendance

  1. The following regulations of the Bharathiar University will be followed for condonation and detention under autonomy.
  2. Candidates who earn 75% of attendance and above in the current semester are eligible to write the examinations, both arrears and regular subjects
  3. Candidates who earn attendance between 65% and 74% (both included) in the current semester are eligible to appear for the examination if the shortage of attendance is condoned by the Principal after the candidates paying the condonation fee prescribed in the current semester subjects.
  4. Candidates who earn between 50% and 64% (both included) in the current semester are not eligible to write examination in the current semester. But they are permitted to continue their studies in the next semester provided if is the first time that the candidate has earned attendance between 50% and 64%. Other wise the candidates have to discontinue the course and rejoin in the same semester in the next year with proper approval of the Registrar of Bharathiar University. However, these candidates are eligible to write the arrears if any.
  5. Candidates who earn attendance below 50% are not eligible to write the examination in the current semester subjects and also have to discontinue the course and rejoin in the same semester in the next year with proper approval of the Registrar of the University. However, these candidates are eligible to write the arrears subjects, if any.
  6. Candidates who earn attendance between 50% and 64% in the previous semester and earned combined attendance of 75% or more by taking the average of the attendance earned in the current and previous semesters are eligible to write previous semester subjects along with the current semester subjects.

No dues certificate

All those candidates who appear for examinations shall obtain no dues certificate from the department, Hostel, Library Physical Director and the laboratory concerned.

Hall Tickets

All those candidates who appear for examinations shall be issued hall tickets only when they produce “No Dues Certificate” from the various offices as mentioned above. No candidate will be permitted to appear for semester examinations without hall ticket and identity card.

Instructions to candidates

  1. Candidates should be present in the examination hall 10 minutes before the commencement of examination.
  2. Candidates should carefully note the date, time and title of the paper to be held on each day. They shall take the allotted places in the examination hall at least ten minutes before the time fixed for the commencement of the examination.
  3. Candidates are not permitted to bring electronic watches with memory, laptop computers, personal systems, paging devices, mobile phones, cameras, recording systems or any other gadget / device / object that would in the opinion of the invigilator be of unfair assistance to him / her.
  4. Candidates should search their pockets, desks and benches and hand over to the Hall Superintendent / Invigilator any paper, book or note book which they may find therein before starting to answer the paper.
  5. Candidates who are suffering from infectious diseases will not be admitted into the examination hall but may be allowed to write the examination in a separate place.
  6. The candidate shall write his / her registration number in the space provided in the answer paper. The candidates shall sign in the proforma for getting additional books.
  7. They should read the instructions given on the first page of the answer book before beginning to answer the paper.
  8. The candidate shall write his / her registration number in the space provided in the question paper, immediately after the question paper is distributed to him / her.
  9. Candidates are forbidden to ask question on the subject (of any kind) during the examination.
  10. The candidates will not be allowed to leave the examination hall room till the expiry of forty five minutes after the distribution of question papers. Similarly no candidate will be permitted inside the examination hall after the expiry of thirty minutes from the commencement of examinations. A candidate who leaves the room during the examination will not be allowed to get back into the room.
  11. Candidates are required to bring their own pen, mathematical instruments other essential equipments for examination. They will not be permitted to borrow them from other candidates.
  12. They shall use only blue or black ink while answering the papers.
  13. Candidates who have completed answering the papers before the prescribed period of examinations shall standup in their places till the Hall Superintendent / Invigilator collects the answer books from them. All candidates shall remain in their places when the prescribed period for the examination is over until the answer books are collected by the hall superintendent / invigilator.
  14. Any candidate found guilty of deliberate and premeditated arrangement with the intention to indulge in malpractices in the examination such as possessing unauthorized answer book, impersonation or any other misconduct of a serious nature will be punished severely
  15. A candidate who commits any of the following offences during the examinations is said to have committed malpractice.
  • He / She has in his / her possession or has access to any papers, books or notes or charts with contents related to the subject of the examination.
  • He / She has in possession of any of incriminating materials for committing malpractice.
  • He / She is found receiving assistance from / giving assistance to others, in any manner – through SMS, through cell phones, etc.,
  • He / She is found copying / tries to copy from any other candidate to copy from any paper, book or notes or another candidate’s answer book.
  • He / She allows any other candidate to copy from his / her answer book.
  • He / she is found having any written matter concealed in his body (palm, hand, leg, clothes, etc.,) Scale, eraser, etc.,
  • He / She attempts to use any unfair means.
  • He / She discloses his / her identity by marking peculiar marks in the answer book while answering.
  • He / she uses obscene or abusive language.
  • He / She writes any appeal in the answer book for more marks, etc.
  • He / She disturbs the fellow examinees.
  • He / She scribes the points on the question paper.
  • He / she scribbles the points on the question paper and passes on the same to any other examinee.
  • He / She tears off or spoils the sheets in the answer book.
  • He / She destroys any evidence of malpractice.
  • A candidate found guilty of malpractice in the examination hall shall be sent out by the Chief Superintendent and such a candidate shall not be permitted to appear for the papers / practical and viva examination of that examination for which the candidate has registered, till the appropriate authority clears him / her.

Publication of Results and Appeals

The results for each semester will be published on or before the expiry of 17 days from the last examination held. The results will be displayed in the college website and the results will be sent to the concerned department on same day. The statement of marks will be issued within the next 10 days.

Re-totaling

There is a provision for re-totaling, whether marks have been awarded for all questions attempted by the candidate. All entries of marks will be checked in the answer scripts as well as in the statement of marks prepared by the examiner. In addition to this, computer entry will also be checked.

Revaluation

Revaluation will be done by a new examiner with the same scheme of valuation (if any).

Photocopy of valued answer scripts:

If the candidates intend to apply for the Photocopy of their answer scripts, they have to annex the Photocopy of their Identity Cards attested by their respective Heads of Departments, along with their application.

Revaluation after getting the Photocopy of valued answer scripts:

Those candidates, who have obtained the Photocopy of the answer scripts, may apply for revaluation, if they are not satisfied with the original valuation, within eight days from the date of receipt of the answer scripts.

Supplementary

If candidates are having arrears upto a maximum of three courses after their final semester results, they shall be permitted to appear for special supplementary examination in those papers. For this purpose, a special supplementary examination may be conducted, which shall commence from 16th day after the declaration of final semester results.

COMMITTEES

Examination Rule Committee

There will be an examination committee duly appointed by the academic council for framing rules and regulations to conduct the examinations and related activities. The examination committee will be chaired by the Principal and convened by the Controller of Examinations at least once in a year. In addition to this, it may meet whenever the need arises.

Member of the Examination Committee

1 Dr.A.Somu,  Principal Chairman
2 Dr.M.R.Natesan, Controller of Examinations. Convener
3 Prof.R.Padmanabhan, Dean -Academic Affairs Member
4 Prof.K.Sivasamy, Dean – Mathematics Member
5 Dr.A.Venkatachalam, Dean -Commerce Member
6 Dr.V.Venkateswaran, Dean, Physical Science Member
7 Dr.B.Thayumanavar, HOD – MBA Member
8 Dr.R.Gayathri, HOD – M.Com Member
9 Mrs.S.Sasikala, HOD – BCS Member
10 Dr.N.Chitra, HOD – B.Com(CA) Member
11 Dr.C.Boopathi, HOD – B.Com (PA) Member

Passing Board Committee

Members of the Passing Board:

1. Principal Chairman
2. Controller of Examinations Convener of the Passing Board
3. Head(s) of the Department(s) Member(s)
4. University Nominee Member

 

Examinations Disciplinary Committee

A subcommittee on disciplinary proceedings will function under the supervision of Dean, Academic affairs with two more members. The duty of this subcommittee is to enquire and recommend suitable administrative actions as remedy for examination malpractices by students. The complaints against staff members will be enquired directly by the Principal, Dean Academic Affairs and a nominee from the management.

 Member of the Examinations Disciplinary Committee

1. Dr.  A. Somu Principal
2. Dr. M. R. Natesan Controller of Examinations
3. Dr. V. Venkateswaran Dean – Physical Science
4. Prof. R. Padmanabhan Dean – Academic Affairs
5. Prof. K. Sivasamy Dean – Mathematics
6. Dr. A. Venkatachalam Dean – Commerce

 

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